Comms Home
Unofficial (unchartered) Comms materials
- Comms Meeting Notes
- SOP: Weekly Schedule Generation
- Event Promotion Outlets
- Information and Signage Planning
- RC Admin Committee Chart
- Sunday Dinner Communications Slide
- Communication Assets
Comms Meeting Notes
Comms Meeting Notes 2025-02-02
SOP: Weekly Schedule Generation
Current workflow for weekly schedule graphic generation
To populate the source spreadsheet:
- Check calendar
- Watch tons of groups
- Clarify events via asking in various groups when needed
- Check evil email or be added to promotions@ forward
Spreadsheet doc is published as CSV data via special URL.
That CSV data feeds the generation tools at https://ridgewoodcommonsnyc.codeberg.page/tools/ & the site sidebar at https://ridgewoodcommons.nyc
Text Explanation
People reach out to programming via the website form for rentals or programming, or via DMs.
After back and forth re: dates/times/needs/costs, events are placed on calendar. May be a "hold" prior to confirmation.
Calendar is sanitized by a (perl? python?) script that runs on our server, outputs to "booking-calendar". Strips event body, leaves only title. May or may not use a set of #tags in title or body to help manage visibility, not sure.
Flyer maker watches discussion in a variety of groups for stuff that doesn't necessarily flow through programming, like movie screenings and some other stuff.
Copy and graphics for promo come through various groups, or via promotions@
A draft schedule is made fri/sat/sun for next week, submitted to a few groups for feedback/corrections.
Revised graphic is shared to IG coord chat, community announcements chat
Graphic is taken from those groups to post on IG, bluesky
Technical Explanation
The source spreadsheet is automatically published as a CSV. This CSV data is run through a one-page javascript app hosted on codeberg pages. The URL of the CSV source data is set in a config variable within the tool.
The tool itself was vibe-coded (for shame), and has some strange internal hacks and questionable methods (e.g. using HTML canvas to create the 4-up version), but the ability to target elements by DOM hierarchy is actually very useful for making adjustments to the page layout as event density changes week to week - tweaks that could be more difficult in a traditional page layout program.
Event Promotion Outlets
List of digital and physical event promotion outlets and options, does not require sign-in to edit.
Digital
Name | Address | Schedule & Deadline | Topics |
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Nonsense list | Weekly | ||
Cal Red | |||
Permacomputing NYC | Has a discussion list | Retro-tech, tech re-use, tech repair, DIY | |
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Physical
Name | Address | Note | |
|---|---|---|---|
Private apt building entry | 57-44 Myrtle Ave | Offered by RC attendee. We can stop by, or if we email them they'll post. email in tally.so responses | |
Abracadabra Magic Diner | 5-66 Onderdonk Ave, 11385 | Public bulletin board inside | |
Community Bulletin Board | Amma Café / 68-64 Forest Ave | ||
Information and Signage Planning
Pantry Frig Layout Sketches
Frig info layout
Rightmost frig could be information focused on pantry operation
A panel could be about getting involved
B panel could be about operations, sorting, etc.
Center frig could be general RC info
A panel could be about general structure and ethos of space, along with some info on different consistent programming stuff
B panel could be more info, like financial stuff (move $ thermometer to here?), or involvement info, like open admin meeting schedule
Left frig could just be fun
Facade Display Case Layout Sketches
Towards more intentional use of the display case mounted on the building facade
Case ratio/size
28 7/8" tall by 19" wide
733mm x 482mm
Big poster with flyers
- Big central poster showing weekly recurring info with general RC descriptive blurb footer
- 1/4 page flyers for upcoming stuff below
- No public use (maybe even a note saying that we love to promote related stuff, but have a space inside for it?)
- Big central poster showing weekly recurring info, split into:
- Left: Weekly
- Right: stuff like letter writing (1st and 3rd Tues), writers workshop (every other Thurs), common threads (Third Thurs)
- Left: Weekly
- Descriptive RC blurb below on separate panel for visual impact.
- 1/4 page flyers for upcoming stuff at bottom
- No public use (maybe even a note saying that we love to promote related stuff, but have a space inside for it?)
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event times at right edge inline with event |
event times stacked above event |
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RC Admin Committee Chart
Ridgewood Commons
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| Finance | Programming & Rentals | Fundraising & Grants |
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Provides financial oversight for Ridgewood Commons to ensure the collective makes sound financial decisions, considering the effective replication of the space & the needs of the community.
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Curates & facilitates events at Ridgewood Commons that uphold our collective values & sustain the space financially.
Organizes & supports public-facing events i.e. political education, activist trainings, arts & crafts workshops, film screenings, & research discussions.
Facilitates rentals of the space to generate income for overhead expenses. Rentals include private social gatherings & ticketed public events organized by outside groups.
Co-working Coordinates co-working during weekdays |
Fundraises & secures financial grants to generate income for Ridgewood Commons to be put toward overhead, repairs, general savings. Grants secure funds earmarked for pantry food, supplies, or infrastructural upgrades to the space. This committee is essential to keeping the space financially afloat, maintaining our current pantry operation, & making infrastructural improvements to the space. The Fundraising & Grants Committee aims to support & communicate with other working groups who autonomously fundraise. |
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Tech & Comms |
Facilities | |
| Supports infrastructure for all forms of communication: intra-group, inter-group, community-wide, & external. It aims to facilitate collaboration & mutual care at all these levels through face-to-face, physical, & technologically mediated infrastructure. |
Coordinates the technical labor necessary to keep the space functioning, and bottom lines potential structural improvement projects. Coordinates basic reproduction tasks ie garbage removal & cleaning parties & provides a space for learning- no prior skills/ knowledge needed. |
Sunday Dinner Communications Slide
Communication Assets
Weekly Flyer Box and Sign
Magnetic weekly flyer distro box 3D model:
Prints in 3 pieces on a standard 250mmx250mm FDM printer. Tree supports recommended. Glues together. Uses a ton of 6x3 magnets in a reverse-glued plate to avoid having them fall out, and to hold strong enough to avoid being knocked off the door.
Info label for box:
As .svg file:
QR codes
QR codes for general RC links and such
Click for full size images
| What it is | link | QR with text | QR |
Donation platforms |
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| withfriends profile |  |
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| patreon profile |  |
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Socials |
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| bluesky |  |
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Forms |
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| rental application form |
https://docs.google.com/forms/d/e/1FAIpQLScMsyQwvfUK1nt_hMQ6wo2JiytbNCVp_ix6H0WIQfyl2B_hdw/viewform |
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| general programming submission form |
https://docs.google.com/forms/d/e/1FAIpQLSeZttCPYzVbobKJ6rVx2muerTWUoevBcc60BbHwptgrUPGwxg/viewform |
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film screening submission form (don't post publicly, by request of film peoples) |
https://docs.google.com/forms/d/e/1FAIpQLSfgC-HNbTdfnE5g9EydPZce10ms8s78a5wRq2CJVbXOEWeM4A/viewform |
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Community Announcements Signal Chat |
https://signal.group/#CjQKIGnKF8nMoPw_Px8g5h-_mD7fO4dZrIU37_aApY7cdt0zEhCVPv8ztGZ31ur7OPO6IgD- |
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Lists |
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info-list/newsletter (ridgewoodcommons-info@lists.riseup.net) |
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