# Meeting Notes

# TechComms Meeting notes 07/26/25

Attendance: LP, P, J----

## Agenda

No agenda

## Notes

What is the history of communications in space, challenges?

> Mailing lists, moved to signal groups (30+ groups)
> 
> Groups are mixture of open/closed, some groups developed 2nd chats: Pantry/Pantry regulars, Kitchen/Kitchen 2
> 
> Operations chat

Comms issues:

> Signal to noise  
> Shared culture  
> "Missability" / ease of missing notifications in groups  
> Discoverability / Invitationality / Lack of way-finding / sense of place

Mention of previous comms work being done by Ella/LP via operations group, inspired by Spanish squat with plaques per group.

Review of gym operations and culture

585 has no...  
..bulletin board  
..community chat  
.."democratic" or aggregation-based broadcast system

Issue: Information isolated in DMs

<span style="background-color:rgb(251,238,184);">Interview groups re: comms problems, within group, with other groups, with greater org?</span>

<span style="background-color:rgb(251,238,184);">Why would groups want to talk to each other?</span>

<span style="background-color:rgb(191,237,210);">"Comms towards collective culture"</span>

<span style="background-color:rgb(191,237,210);">Desire to cultivate vibe sharing &amp; a sense of care about other groups, even without involvement</span>

### Minimum set of projects/services to support RC

- Website
- Calendar
- Email
- Mailing-lists
- Donor platform
- Social media tech (registration, credentials, documentation, "workflow")
- Doc store (if only for core spokes functionality)

\~~~

- Strategy
- Outside communication

<span style="background-color:rgb(251,238,184);">What is actually needed in intra-group comms?</span>

#### Website

- Explain the space
- Code of conduct
- Calendar
- Onboarding
- Group list / who uses the space / entry points

\~~~

- Forms: General contact form, rental inquiries, issue reports (facilities, tech).

####   
Calendar  


- Rental booking
- Public event listing
- Program scheduling
- Meeting schedules

<span style="background-color:rgb(251,238,184);">What does calendar represent? Main space, gym, basement?</span>

#### Email

- Connection point for financial and contractual issues
- Variety of emails for specific functionality
- No personal emails

<span style="background-color:rgb(251,238,184);">Transparency?</span>  
<span style="background-color:rgb(251,238,184);">Hosting?</span>

#### Domain

ridgewoodcommons.nyc 3/3 votes  
commons.nyc - experimental staging and link shortening

#### Mailing Lists

- Rise-up
- Hosted via electric embers ([https://electricembers.coop/services/sign-up/](https://electricembers.coop/services/sign-up/))

#### Donor platform  


- Pact (open collective)
- Camraderie
- Patreon
- Withfriends

<span style="background-color:rgb(251,238,184);">Donor strategy? Presence on many platforms with seasonal push to preferred platform? Single platform? Use of actual Patron features re: perks?</span>

#### Social Media

As above, this group should be limited to tech aspects, not directly involved in content.

#### Doc Store

<span style="background-color:rgb(251,238,184);">When is shared docs useful, when is it not?</span>

Some obvious stronger intra-group comms, e.g. finance with rentals

### Action items  

# TechComms Meeting Notes 08/04/2025

### Agenda

Two streams of work

1. bootstrapping new space in a low-friction way that allow us to interface with each other and the outside world and continue to survive

2. transitioning culture and practices for the future 
    - doing working group outreach to understands: 
        - what is currently working for individuals / groups
        - what wants and needs exist
        - how disruptive and in what way potential changes would be
    - external outreach and research into alternative tools &amp; infrastructure

Near-future needs:

- website 
    - starting with a simpler static self-hosted site feels reasonable to me
- email & calendar 
    - Vanessa set up a gmail account for email & calendar
- mailing list
- donor platform
- social media tech
- document store

## Notes

- bookstack is totally public as it is. we had to redact contact info from the charters
- llama bought the .nyc domain
  - last meeting we talked about full domain for external facing and commons.nyc for experimental stating, link-shortening, and 
- desire for semantic emails. info

- p cm: most pressing action items seem to me to be
  - static landing page (or just a linktree) and audience capture
    - mailing list 
      - mvp could be just setting up subscribe@ridgewoodcommons.nyc
      - could be a simple as a mailto link on a linktree (but this could be confusing for less techy / younger people)
      - how many people are actually on the current mailing list?
        - there are many list and we don't know how many people are subbed and where they are or if they are paying any attention

        - we can use riseup for free, or pay electric embers- this would allow our org to create a bunch of WG- or task-specific email lists

        - micro: we need to disclose guarantees for any services we provide

        - LP willing to do due dilligence on mailing list providers

      - MVP is a mailtolink and/or contact form

    - social media
    - donors
    
    instagram annoucement:
        - dual post on IG between the WB and RC
        - next steps, set up business for IG-- gives us analytics api access which would let us use tooling like buffer, zapier etc
        - who even controls that account
    
    next action items:
    
        - lp: do due diligence on mailing list providers, write or collect blurbs for working groups
    
        - micro: set up landing page with links to
    
            - donation platform
    
            - email list signup
    
            - social links
    
            - blurb for public-facing working groups (question mark)
    
          - p cm: figure out current situation with domain, who owns the ig account, reach out to advisors on capturing social media, donors

# Comms/Tech Meeting 09/09/2025

<div class="ace-line" id="bkmrk-agenda"><span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">Agenda</span></div><div class="ace-line" id="bkmrk-mvp-for-launch"><span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">MVP for Launch</span></div><div class="ace-line" id="bkmrk-website%C2%A0">- <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">website </span>

</div><div class="ace-line" id="bkmrk-static-page-on-exist">- - <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">static page on existing heztner account</span>

</div><div class="ace-line" id="bkmrk-just-use-namecheap-f">- - <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">just use namecheap for hosting</span>

</div><div class="ace-line" id="bkmrk-todo%3A-%40p-set-up-name">- - <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">TODO: @p set up namecheap hosting with @llama</span>

</div><div class="ace-line" id="bkmrk-list-serve">- <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">list serve</span>

</div><div class="ace-line" id="bkmrk-deprioritize-for-oth">- - <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">deprioritize for other pressing things like IG, cal.red, other stuff</span>

</div><div class="ace-line" id="bkmrk-todo%3A-email-riseup-t">- - <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">TODO: @p email riseup today and see if you can get a list</span>

</div><div class="ace-line" id="bkmrk-password-manager">- <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">password manager</span>

</div><div class="ace-line" id="bkmrk-i-created-an-account">- - <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">i created an account on bitwarden</span>

</div><div class="ace-line" id="bkmrk-todo%3A-can-myf-add-th">- - <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">TODO: @p can @llama add the account credentials that have control over the ridgewoodcommons.nyc domain</span>
    - <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">TODO: @p onboard others to the bitwarden</span>

</div><div class="ace-line" id="bkmrk-calendar">- <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">calendar</span>

</div><div class="ace-line" id="bkmrk-create-a-filtered-ve">- - <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">TODO: @p create a filtered version of the ical output</span>

</div><div class="ace-line" id="bkmrk-donor-platforms">- <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">donor platforms</span>

</div><div class="ace-line" id="bkmrk-withfriends">- - <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">withfriends</span>

</div><div class="ace-line" id="bkmrk-patreon">- - <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">patreon</span>

</div><div class="ace-line" id="bkmrk-todo%3A-%40lp-photo-deli">- - <span class="author-a-lbz86zvrz89zz80zxz79zuz79zhz66zkfn">TODO: @LP photo deliverables</span>

</div><div class="ace-line" id="bkmrk-todo%3A-%40lp-withfriend">- - <span class="author-a-lbz86zvrz89zz80zxz79zuz79zhz66zkfn">TODO: @LP withfriends event management research</span>

</div><div class="ace-line" id="bkmrk-social-media">- <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">social media</span>

</div><div class="ace-line" id="bkmrk-we-still-need-to%C2%A0">- - <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">we still need to talk about how they're going to be managed</span>

</div><div class="ace-line" id="bkmrk-google-account">- <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">google account</span>

</div><div class="ace-line" id="bkmrk-deal-with-this-in-th">- - <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">deal with this in the near future</span>

</div><div class="ace-line" id="bkmrk-note-that-our-gmail-">- - <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">note that our gmail account is used for more than email-- calendar</span>

</div><div class="ace-line" id="bkmrk-todo%3A-change-recover">- <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">TODO: @p change recovery addresses away from gmail</span>

</div><div class="ace-line" id="bkmrk-wiki-migration-off-w">- <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">wiki migration off woodbine.nyc</span>

</div><div class="ace-line" id="bkmrk-todo%3A-is-is-possible">- - <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">TODO: do we need to preserve </span>

</div><div class="ace-line" id="bkmrk-todo%3A-send-out-bitwa">- <span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">TODO: send out bitwarden creds</span>

</div><div class="ace-line" id="bkmrk-">  
</div><div class="ace-line" id="bkmrk-finance-software-upd"><span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">finance software updates</span></div><div class="ace-line" id="bkmrk---invoice-ninja-does"><span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">- invoice ninja doesn't seem geared towards </span></div><div class="ace-line" id="bkmrk--1">  
</div><div class="ace-line" id="bkmrk-spokescouncil-propos"><span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">Spokescouncil Proposals</span></div><div class="ace-line" id="bkmrk--2">  
</div><div class="ace-line" id="bkmrk-community-announceme"><span class="author-a-z76zplz74zz73zz77ztz68zz77zz85zz72zsz84z2z90zy">community announcements: FA that adds individual w/ their affiliations</span></div><div class="ace-line" id="bkmrk--3"></div>

# Impromptou working session 8 may

tech admin spent a few minutes figuring out what work we wanted to do

ended up on 'setup bookstack on wiki.rc.nyc and move our data to it' as a step

first is making a repo of the existing coop cloud .abra/servers config and cloning that  
second is making a repo of the existing coop cloud .abra/recipes/bookstack recipe and clone that