# 06-23-2025 6:30-9 pm @ MayDay Space

## Spokescouncil Meeting - Date: 06-23-2025

### Spokescouncil Strategy Meeting 3 (aka what to do about the future of the space)

### Agenda

##### Roles (5 min)

1. Facilitator (Ash + Katelyn)
2. Timer (Dora)
3. Stack (Caroline)
4. Note taker (paul)
5. Whiteboarder (none)

##### Names/Pronouns (5 min)

##### Updates from Johnny about Lease + Short Q/A (10 min)

##### Document Template walkthrough (5 min)

##### Proposal section breakout groups (5 min)

##### Proposal writing time! (30 min)

- [Commitment to Collective Stewardship of the 585 Space](https://docs.google.com/document/d/1jO5fZaDTpIW-NHGVRPH8uiPsECtapCUJ-Zj1bMv1j_E/edit?tab=t.0)
- [blank template](https://docs.google.com/document/d/12yo5HvQnWbYQLH0dUn_QNi-vhBbj4y_WSyt8hLkCo5o/edit?tab=t.0)

##### Break (5 min)

##### Proposals presentations (50 min)

we go section by section together

- Discussion
- Questions
- Friendly Ammendments
- Review
- Vote at the end

##### Follow up plan/action items (10 min)

- timeline and plan to present proposal to Matt

### Detailed Meeting Notes

#### Intro & agenda review

#### Updates from johnny

- dino wants matt to stay on lease and have matt indemnify himself
- seems ok with adding vanessa to the lease
- said no to LLC being on the lease
- not open to reassignment of lease yet. but maybe at some point in the future
- "what does indemnification mean?" there will be a document that says matt will have no further involvement with the space & will not contact the landlord directly. if there's a lawsuit against us matt will be party to that lawsuit but then be able to sue us separately

#### breakout groups

groups are working on editing sections of [this transition doc](https://docs.google.com/document/d/12yo5HvQnWbYQLH0dUn_QNi-vhBbj4y_WSyt8hLkCo5o/edit?tab=t.0) to be presented to the directorship

##### group red

- transitional leadership
- governance
- conflict / point of unity

##### group green

- statement of intent
- timeline
- summary / action items

##### group purple

- landlords
- finance & fiscal sponsorship

**point of clarification**: at the last meeting it was decided that we would continue to operate at 585 woodward as an organization independant from Woodbine.

#### Reviewing the document

##### Transitional governance

We decided this section was confusing and dropped it. wasn't clear the difference between emergency counsel and the admin/spokes groups.

##### Agreements w/ landlord

- seems like Dino will never be open to an LLC taking over the lease
- what does "responsibility" mean? it means legal liability.

##### Basement

- stuff about asbestos fundung is confusing, drop it.

##### kitchen

- landlord want to change the insurance policy wrt the kitchen but it's not clear why

##### governance model

are these structures temporary or not?

are the individual admins reviewed every 6 months or is the entire admin structure going to be reviewed in 6 months?

clarification that each admin committes **are committees**-- groups of people, but have a point person that rotates every 6 months.

##### finance & fiscal sponsorship

- we just found out that july rent is part of the 3 month of runway for 585

#### Next Action Items

- Async collaboration on [proivisonal 585 transition plan doc](https://docs.google.com/document/d/12yo5HvQnWbYQLH0dUn_QNi-vhBbj4y_WSyt8hLkCo5o/edit?tab=t.0#heading=h.4p6uox7ex7ay)
- next action items from the doc:
- > <span style="font-size:11pt;font-family:Arial, sans-serif;color:#000000;background-color:transparent;font-weight:bold;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;">Mid July?</span>
    > 
    > 
    > - <span style="font-size:11pt;font-family:'Open Sans', sans-serif;color:#000000;background-color:#ffff00;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;">Schedule of meetings with current directorship for transition</span>
    > 
    > <span style="font-size:11pt;font-family:'Open Sans', sans-serif;color:#000000;background-color:#ffff00;font-weight:bold;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;">By July 31, 2025:</span>
    > 
    > 
    > - <span style="font-size:11pt;font-family:'Open Sans', sans-serif;color:#000000;background-color:#ffff00;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;">Complete basement cleaning and fire compliance</span>
    > - <span style="font-size:11pt;font-family:'Open Sans', sans-serif;color:#000000;background-color:#ffff00;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;">Clarify financial structures and fiscal sponsor partnership</span>
    > - <span style="font-size:11pt;font-family:'Open Sans', sans-serif;color:#000000;background-color:#ffff00;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;">Draft initial charters for all Admin Committees</span>
    > - <span style="font-size:11pt;font-family:'Open Sans', sans-serif;color:#000000;background-color:#ffff00;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;">Begin onboarding process for Admin and Spokescouncil participants</span>
    > 
    > <span style="font-size:11pt;font-family:'Open Sans', sans-serif;color:#000000;background-color:#ffff00;font-weight:bold;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;">By August 2025:</span>
    > 
    > 
    > - <span style="font-size:11pt;font-family:'Open Sans', sans-serif;color:#000000;background-color:#ffff00;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;">Ratify first round of charters</span>
    > - <span style="font-size:11pt;font-family:'Open Sans', sans-serif;color:#000000;background-color:#ffff00;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;">Conduct full operational dry-run of new governance structure</span>