06-23-2025 6:30-9 pm @ MayDay Space

Spokescouncil Meeting - Date: 06-23-2025
Spokescouncil Strategy Meeting 3 (aka what to do about the future of the space)
Agenda
Roles (5 min)
Facilitator (Ash + Katelyn)
Timer (Dora)
Stack (Caroline)
Note taker (paul)
Whiteboarder (none)
Names/Pronouns (5 min)
Updates from Johnny about Lease + Short Q/A (10 min)
Document Template walkthrough (5 min)
Proposal section breakout groups (5 min)
Proposal writing time! (30 min)
Commitment to Collective Stewardship of the 585 Space
blank template
Break (5 min)
Proposals presentations (50 min)
we go section by section together
Discussion
Questions
Friendly Ammendments
Review
Vote at the end
Follow up plan/action items (10 min)
timeline and plan to present proposal to Matt
Detailed Meeting Notes
Intro & agenda review
Updates from johnny
dino wants matt to stay on lease and have matt indemnify himself
seems ok with adding vanessa to the lease
said no to LLC being on the lease
not open to reassignment of lease yet. but maybe at some point in the future
"what does indemnification mean?" there will be a document that says matt will have no further involvement with the space & will not contact the landlord directly. if there's a lawsuit against us matt will be party to that lawsuit but then be able to sue us separately
breakout groups
groups are working on editing sections of this transition doc to be presented to the directorship
group red
transitional leadership
governance
conflict / point of unity
group green
statement of intent
timeline
summary / action items
group purple
landlords
finance & fiscal sponsorship
point of clarification: at the last meeting it was decided that we would continue to operate at 585 woodward as an organization independant from Woodbine.
Reviewing the document
Transitional governance
We decided this section was confusing and dropped it. wasn't clear the difference between emergency counsel and the admin/spokes groups.
Agreements w/ landlord
seems like Dino will never be open to an LLC taking over the lease
what does "responsibility" mean? it means legal liability.
Basement
stuff about asbestos fundung is confusing, drop it.
kitchen
landlord want to change the insurance policy wrt the kitchen but it's not clear why
governance model
are these structures temporary or not?
are the individual admins reviewed every 6 months or is the entire admin structure going to be reviewed in 6 months?
clarification that each admin committes are committees-- groups of people, but have a point person that rotates every 6 months.
finance & fiscal sponsorship
we just found out that july rent is part of the 3 month of runway for 585
Next Action Items
Async collaboration on proivisonal 585 transition plan doc
next action items from the doc:
Mid July?
Schedule of meetings with current directorship for transition
By July 31, 2025:
Complete basement cleaning and fire compliance
Clarify financial structures and fiscal sponsor partnership
Draft initial charters for all Admin Committees
Begin onboarding process for Admin and Spokescouncil participants
By August 2025:
Ratify first round of charters
Conduct full operational dry-run of new governance structure