2025-10-07 Spokescouncil Planning WG Meeting

follow up from last meeting
- tutoring didn't clean the bathroom-- quinn doesn't have signal and likely has no idea about this proposal. whatever. it's the spokes planning group's week to clean it.
- there has been no progress made on the in-person calendar. we should bug the writer's group about it ahead of the meeting on sat
- we committed to putting a sign up about who is in each admin committee
spokes planning meeting notes
i am concerned that there is a delegate chat emerging that does not represent and is not responsive to the group
 
food pantry does not have regular meetings in which to relay information like this
i think the gym is also not having regular meetings
more people are murmoring about the fact that there was no announcement made on the WB WF or patreon 
shea is willing to take on making the admin committee signs that explains who and what they are with contact info
lp: this can iterate into a much larger sign that explains the entire structure of the space
we need better announcements for the planning meetings. remind people again day-of
what should we do about the 2-week window within which we can make proposals. it feels like too long of a window for a cutoff for proposals.
we could shorten the time, get consensus, then have window of time for blockers
 lp suggestion: have an open question asking & collection session before a break
action items
- create explainer materials for spokes & admin committee
- create stack indicator
- hand out name tags at beginning of meeting
- bug the writer workshop group about calendar
- make the sign for the admin (https://wiki.commons.nyc/books/rc-tech-comms/page/rc-admin-committee-chart-alt)
- post agenda to announcements chat
- nudge delegates to rotate in delegate chat
draft agenda for the next meeting
 
introduction w/ names & pronouns (5 min)
spokescouncil & admin committees review (10 min)
explain the spokes planning group & encourage participation
admin committee updates (5 min each-- 25 min max)
tech/comms
finance
fundraising & grants
programming & rentals
facilities
BREAK 5min
working group updates (5 mins each would be 45min)
food pantry
gym
tutoring
spokes planning
sunday dinner
tech collective
tuesday reading group
writing group
yoga / meditation
BREAK 5min
LJ to present on work done on branding (10 min)
discussion session (20 min)
are delegates actually rotating? do delegates feel like they can rotate?
are people actually able to check-in with their groups to achieve internal agreement on proposals within the 2-week timeframe?
let's check in with each WG about what their meeting cadence is & practices have been so far ahead of spokes meetings
open question session (10 min)