03/01/2025: How meetings are scheduled

How meeting dates are determined

Person or group submitting

Briar

Proposal History

• Submission Date: 01/04/2025
• First review: 2/6/25 - outcome was a withdrawal to refine proposal further
• Vote date: sometime in March
• Vote result: Pass via chat

Friendly Ammendments

• From chat in March: dates will alternate between first Thursday and first Sat of every month
• from meeting on 2/6/25
  • Alternate days occasionally so no one is blocked off
  • Feedback mechanism to change (via proposal)
  • Alternate b/w two days in a broad poll via chat
  • How can we actually book up the calendar? Issues with blocking rentals? (TBD)

Motivation

To provide the spokes council with a mechanism for determining their next meeting date

Proposal overview slightly less tiny summary here

Spokes council meetings will be monthly, at 7pm on the first available Thursday of each month.

Details

Background info

Having meetings at a regular interval will help spokes representatives plan their calendar accordingly.

Groups this affects

Spokes council

Work required

1. Ensure that the council is aware of the meeting frequency by announcing it during the first meeting

Individual or group doing labor

Whoever is representing the spokecouncilcouncil at the first meeting.

Money required

None

Proposals

I propose that spokes council meetings happen every month on the first available Thursday at 7pm.

Update from chat: dates will alternate between first Thursday and first Sat of every month (passed in chat vote)

comments (format: commenter name: comment)

LP: 4/5 FOF - I'd maybe like to see alternation between two days based on a broad poll, in order that nobody is permanently blocked from attending. Could also just make a note to try and have a feedback mechanism such that ppl can let us know it's blocking them.

p: 2025 april 7 - here is a rephrasing of the friendly ammendments:

• the meetings will happen the first available thursday evening of every month. if this is a problem for anyone they are welcome to make a proposal to change this system.

• the meetings will happen the first available saturday afternoon of every month. if this is a problem for anyone they are welcome to make a proposal to change this system.

• alternate between the first available thursday evening and the first available saturday afternoon of every month

• post the potential meetings dates for the next meeting in the spokescouncil chat. we would announce in the chat that only delegates should vote on the dates.