# 03/01/2025: How meetings are scheduled

## How meeting dates are determined

### Person or group submitting
Briar

### Proposal History
- Submission Date: 01/04/2025
- First review: 2/6/25 - outcome was a withdrawal to refine proposal further
- Vote date: sometime in March
- Vote result: Pass via chat
#### Friendly Ammendments 
- From chat in March: dates will alternate between first Thursday and first Sat of every month
- from meeting on 2/6/25
    - Alternate days occasionally so no one is blocked off
    - Feedback mechanism to change (via proposal)
    - Alternate b/w two days in a broad poll via chat
    - How can we actually book up the calendar? Issues with blocking rentals? (TBD)
    
### Motivation
To provide the spokes council with a mechanism for determining their next meeting date

### Proposal overview ~slightly less tiny summary here~
Spokes council meetings will be monthly, at 7pm on the first available Thursday of each month. 

### Details

#### Background info
Having meetings at a regular interval will help spokes representatives plan their calendar accordingly.

#### Groups this affects
Spokes council

#### Work required
1. Ensure that the council is aware of the meeting frequency by announcing it during the first meeting

#### Individual or group doing labor
Whoever is representing the spokecouncilcouncil at the first meeting.

#### Money required
None

### Proposals

I propose that spokes council meetings happen every month on the first available Thursday at 7pm.

Update from chat: dates will alternate between first Thursday and first Sat of every month (passed in chat vote)


##### comments (format: commenter name: comment)

LP: 4/5 FOF - I'd maybe like to see alternation between two days based on a broad poll, in order that nobody is permanently blocked from attending. Could also just make a note to try and have a feedback mechanism such that ppl can let us know it's blocking them.

p: 2025 april 7 - here is a rephrasing of the friendly ammendments:

- the meetings will happen the first available thursday evening of every month. if this is a problem for anyone they are welcome to make a proposal to change this system.
    
- the meetings will happen the first available saturday afternoon of every month. if this is a problem for anyone they are welcome to make a proposal to change this system.
    
- alternate between the first available thursday evening and the first available saturday afternoon of every month
    
- post the potential meetings dates for the next meeting in the spokescouncil chat. we would announce in the chat that only delegates should vote on the dates.