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RC Office Hours - All Hands - 9/13/26

Attendance
Inside: 3
I, M, D
Outside: 4
A, G, S, E

Topics overview

  • Admin open meetings review
  • Orientation for new people: committee summaries, four points of unity, space history, current needs
  • Spokescouncil meeting preview (next week): review of inactive working groups, drafting a list of principles, "what is this space?", International Cooperative Alliance
  • Committee summaries: Fiscal Admin (HungryMonk sponsor, seeking new fiscal sponsor), Programming/Rentals (community events + space rentals), Fundraising & Grants (bake sales, zine/craft fair idea, relationship with future space across the street), Facilities (supply lists, bulk buying), Legal/Liability (lease signatories, waivers), Comms/Tech (Instagram, mailing list, website, Signal/Discord issues)
  • Space history: origins at Woodbine, the split, Spokescouncil + Working Group/Committee "two wheel" structure, declining attendance at Spokescouncil
  • Needs discussion: burnout/fresh faces, shared Google Drive, unclear org chart, clearer proposal process, dynamic charter needs/wants, Points of Unity, General Assembly as internal meeting format
  • Recruiting into admin committees: publicizing meetings, calls to action, onboarding/offboarding process, labeling meetings by function

Full Notes

Agenda

  • Overview for the new people (25min)
    Admin committees brief summaries, four points unity, history, what does the space need
  • Spokescouncil Meeting: Next week (25min)
  • Overview of working groups not working/falling
    - Drafting a proper list principles
    What is this space?
    S. Brings up international cooperative alliance
  • General Discussion/Questions

Defining Working Group

  • Has 5 ppl, a charter, meets regularly
  • Fiscal Admin Commitee:
    HungryMonk, 501c3 is our sponsor, aren't charging us a fee.
    We are looking for a new fiscal sponsor
  • Programming/Rentals Committee
  • Free Community events
  • Rentals: ppl shot film here, bday parties, shabbat dinners
  • Deliberates mostly as a group chat

Fundraising & Grants

  • Could use more support (grant writers)
  • Bake Sales are a big pull for us
  • No zine fair or craft fair, make stuff and sell
  • Bringing up a more intentional relationship with future space across the street

Facilities

  • Big grab bag of stuff
  • We have lists of where to get stuff (L compiled)
  • S brings up bulk buying

Legal/Liability Committee

  • Two people whose names are on the lease
  • waivers, anything with children

Comms/Tech Committee

  • Instagram, mailing list, flyers, information display, way finding, communicating to our base
  • Website, online
  • Signal is really not working for discord

History:

  • Convos around last summer while it was still woodbine was a desire to have some sort of democratic, collectivist structure.
  • Once the split happened, Spokescouncil was already on the table and there was an emergency committee meeting
  • A two wheel structure, Working Groups and Committees.
  • Fewer and fewer ppl came to the spokes council meeting. There was less to talk about.
  • The proposal model was so that people could make proposals
  • We wanted to maximize democracy and transparency,

S: bring up the point of bringing up solidarity between groups

Since Woodbine was built on a decision-maker that afforded people to do their own thing, now we are trying to desilo without the urgency of saving the space
time-banking
allocation

M doesn't want to dissaude people from sharing new ideas, but is asking us to stay on agenda before we start throwing out ideas on how to restructure the space.

Needs
= allocation

E discussing: what if the charter had needs and wants being dynamic

I: brings up General Assembly also as a internal type of meeting

I: Points of Unity would help to foster this more collectivist structure

Needs:
What does the space as a whole need?

  • D: Fresh faces and help. BURNOUT.
  • Shared Google Drive
  • Unclear Org Chart
  • Reliable, clear process to submit proposals

D: Concern about defining structures so that members are stuck in roles.

Challenge: Volunteer

Post all three drafts in the community announcements channel,
Check in with the chat to ask if there are any final additions.

Not chair person model, but rather identify the skills needed for that tas

E: What is the strategy to recruiting into admin?
I: Publicizing these meetings, but doesn't have more in the way of ideas. Drawing attention to the structure itself.
E: Creating a call to the action for people to direct people into admin committees, putting the history and structure in writing
G: Onboarding / Offboarding members of the community
E & M: Labeling the meetings

To-Do's

  • D: Put the pie chart in the wiki
  • M: Add S to Comms
  • M: Bring up zines to Comms
  • E: Send M the zine
  • M: Bring up to Comms adding a summary of meetings
  • Next meeting: Sunday the 20th, 3–5pm

Discussion
Topic: Committee/Working Group structure review and history
Topic: Space needs (burnout, org chart clarity, proposal process)
Topic: Recruiting and onboarding into admin committees

Pre-meet topic dump

  • Need for secretarial person/group? ~LP
  • 2-part ACs (work/dev) ~LP


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