RC Office Hours - Programming - 4/12/26

Programming (6): S, J, V, I, C, K
Outside (4): L, A, Z, A

Topics discussed:
--- Booking overlaps + structure & decision making + coordination across groups
--- SOPs
--- Basement
--- RC onboarding materials / flow
--- Block party
--- Open Studios

--- Booking overlaps + structure & decision making + coordination across groups

Diffuse engagement with booking requests, based on who gets to the proposal first/engagement with submitter.

Grandfathered events

If/how to prioritize across RC-emergent events vs outside proposals
+ balancing with space financial needs.

Trial 5 week run of J poli-ed sundays didn't have great experience in space, loud, other stuff still going on...

Upranking criteria have been:
- political content
- proposed by RC community

Downranking or denying criteria:
?

Overlapping events means overlapping *audiences* which could conflict in some cases. Duality of mixed events, can be synergistic, can be problematic.

-- Coordination across groups

Ideas:
Weekly "leads" - someone to take a week in the future - could help build calendar further into the future, requires more people - could also get confusing (how to record/indicate week-lead)

Per day chats:
Signal chats per day could help coordinate across a specific day, and create a point of contact if you know the day an event happens.

Centralized chat:
The spokescouncil WG chat could be repurposed.
Another chat could be made.

In any chat setup, Signal group member labels (new feature) could be very useful here, allowing people to indicate WG/AC membership

--- SOPs
https://wiki.commons.nyc/books/rc-programming/page/programming-sops
Needs review + additions for some specifics: advertising and cross-promo for sensitive programming
https://wiki.commons.nyc/books/rc-programming/page/best-practices-for-screenings-and-projected-amplified-presentations

SOPs and onboarding materials need to be agreed on/seen/read/referenced - lonely wiki pages are not sufficient:
- QR links and signage in locations (e.g. on PA, computer)
- Physical material: zines, trifolds
- Actual in-person sessions

--- RC onboarding materials / flow

Dinner has been working to address: food safety zine

Could be addressed via WG/AC onboarding, or general RC onboarding

--- Block party
- got permit account
- get 50% of neighbors to sign off (physically)
- Application needs to be physically delivered to meeting

- block map: https://wiki.commons.nyc/books/rc-programming/page/block-maps

--- Open Studios
- Tutoring -> Kids crafting studio Sat/Sun led by different groups
- Food
    - 3 vendors, maybe one dropped out