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Spokescouncil Meeting - Date: 06-18-2025 Spokescouncil Strategy Meeting 2 (aka what to do about the future of the space) Agenda  Names/Pronouns (5 min) Roles (5 min) Facilitator (Ash + Dora?) Timer  Stack Whiteboarder Review of "Options" (5 min) Review of Mond...

Spokescouncil Meeting - Date: 06-16-2025 Spokescouncil Strategy Meeting 1 (aka what to do about the future of the space) Agenda Introductions: name, pronouns (5 min) Volunteer for roles (5 min) Facilitator (ash) timer (briar) note taker  whiteboarder stack   R...

  Meeting Highlights Attendance <Shannon, LP, Paul, Shea>,  New Action Items  Tues 4p job fair planning mtg (which Tues?) Cass create report of GA stickie board Shannon- agenda mobilize folks/ outreach- Paul  build proposed admin mtg structure- Shea pitch mtg ...

Agenda  6:30-8:30 pm check ins (5 min) Roles: fac, notes, timer (5 min) Review action Items from spokes meeting (10 min) Proposal voting - asynch - iris  Update explainer, add documentation as needed - Paul Figure out meeting cadence with writers group - iris ...

Agenda 2 hrs 5:30-7:30 pm Quick Checkins (5 min) Roles: fac, notes, timer (5 min) Review action Items from spokes meeting The spokescouncil meeting has been conflicting with the writer workshop meeting for a while Spokescouncil meeting overhead tasks (30 min):...

Spokescouncil Planning Meeting - Date: 11-02-2025 Agenda Quick Checkins (5 min) Roles: fac, notes, timer (5 min) Review action Items from spokes meeting The spokescouncil meeting has been conflicting with the writer workshop meeting for a while Spokescouncil m...

follow up from last meeting - tutoring didn't clean the bathroom-- quinn doesn't have signal and likely has no idea about this proposal. whatever. it's the spokes planning group's week to clean it. - there has been no progress made on the in-person calendar. w...

Spokescouncil Planning WG Meeting - Date: 09-02-2025 Agenda  Feedback overheard Review next spokescouncil meeting agenda - finalize  Review proposals - make notes of friendly amendments for the delegate (tbd)  AOB (urgent)  Additional items if time:  Spokescou...

Questions on spokescouncil terminology: Clarify "ratification" definition (What does it mean for the charters to be ratified? What is the process to amend?) Clarify "friendly amendment" versus "block" Clarify "RC member" versus "community" General admin commit...

Spokescouncil Planning Meeting - Date: 08-05-2025 Agenda check ins (5 min) roles: (5 min) facilitator notes stack timer admin collective delegate voting clarification + announcement + add updates to explainer (5 min) review charters + friendly amendments + vot...

Reminder: Process shape for discussing proposals Proposal Process for Spokes Planning Meetings adapted from “Consensus”(keep close to 33 min total): Intro proposal (5 min) Questions/Concerns (5 min) Friendly ammendments (10 min) Withdrawals (1 min) Voting/Bloc...

Action items Move proposals / make proposals with LP's template (All) Comment on outreach proposal here (Ash +LP) Refine Spokes explainer (Ash) Make spokes flyer (Iris) To craft inline text blurb to announce Spokes in signal chats (Frankie) to write a proposal...

Results of this meeting:   We made the following decisions: A Spoke is:     - a group of >5 people AND     - the group has access to Woodbine's physical space (i.e. can unlock the door) or Woodbine's resources (e.g. website, Instagram, lease, funds)   - What i...

2 hours Action Items for next meeting Ella demarcate reproduction vs. project working groups (in Ella's summary of WGs) Frankie to add chat-addition protocol to Signal group description [someone] make the agenda for next time. topics to include: Plan for th...

present briar, she/her theodora, she/her violet, she/her ella, anything LP, he/him andrew, he/him paul, anything frankie, they/them ash, they/she spokecouncil def spokecouncils are made up of representatives from each group maybe 2 reps, one to speak the other...

Brief Intros (name, pronouns, working group) (Attendance redacted as this is a publicly viewable doc without discussed norms around privacy) Why are we here today? Working group assembly: what is this? Why are we having one? Working group assembly is to get ev...

Spokescouncil Meeting - Date: 09-11-2025 Agenda  Role call (5 min) Role assignments (5 min)    facilitator - Katelyn, Caroline cc'd meeting notes -  stack/ timer - Iris <3 Spokescouncil process quick review from SP WG (e.g. how voting works, etc) (5 mins) Q&A/...